Privacy Policy
Last Updated: 21 October 2025
Your Privacy Matters
At She Sharp, we're committed to handling your personal information with care and transparency, in line with the New Zealand Privacy Act 2020.
This policy outlines how we collect, use, store, and protect the personal information you share with us when you engage with our events, volunteer activities, or other initiatives.
What We Collect
We collect personal information when you engage with us — whether you're attending an event, speaking, or volunteering. This may include:
Event Attendees
Registration DataInformation collected during ticket purchase and event registration.
Collected during ticket purchase
Speakers
Professional InfoInformation used to promote your involvement and manage event logistics.
To promote your involvement and manage event logistics
Volunteers/Ambassadors
CV & BackgroundInformation to help us match you with suitable opportunities.
To help us match you with suitable opportunities
Why We Collect Your Information
We collect your personal information in order to:
Event Management
Organise and manage events effectively
Communication
Communicate important event details with attendees, speakers, and volunteers
Promotion
Promote speaker involvement on our website, social media, and other materials
Volunteer Matching
Match volunteers to relevant activities based on experience and skills
Service Improvement
Improve our event planning and engagement strategies
Future Engagement
Keep you informed about future events, initiatives, and opportunities related to She Sharp
Who We Share Your Information With
In general, your information is only shared internally with our organising team. However, in some cases, we may share relevant details with:
Event Partners & Sponsors
Event CoordinationFor example, for dietary planning or speaker coordination
For example, for dietary planning or speaker coordination
Third-Party Platforms
Service ProvidersUsed for ticketing, email communications, or event registrations (such as Humanitix, Google Forms, or Mailchimp)
Such as Humanitix, Google Forms, or Mailchimp
Website & Social Media
PromotionWhen promoting event speakers or highlighting community stories
When promoting event speakers or highlighting community stories
Regulatory Authorities
Legal RequirementsOr law enforcement agencies, if required by law
If required by law
Important Note
We do not sell or share your personal information with unauthorised third parties.
Optional Information
Your Choice
Providing your information is entirely optional, but if you choose not to supply essential details (e.g. contact details, dietary needs), we may not be able to:
- •Confirm your event registration
- •Tailor your event experience (e.g. catering to dietary restrictions)
- •Connect you with appropriate volunteer opportunities
How We Keep Your Information Safe
Access Control
We take your privacy seriously. Access to your personal information is limited to authorised She Sharp team members who have signed confidentiality agreements or non-disclosure agreements (NDAs).
Data Retention
We retain your information only for as long as necessary to fulfil the purpose it was collected for, or to meet legal and operational requirements.
Accessing or Correcting Your Information
Your Rights
You have the right to access and correct any personal information we hold about you.
How to Request
To request a copy or update of your information, please contact us atinfo@shesharp.org.nz
Identity Verification
We may take steps to verify your identity before processing your request to ensure your privacy is protected.
Updates to This Policy
Policy Changes
This privacy policy may be updated from time to time. Any changes will be published on our website. By continuing to engage with She Sharp, you agree to the most recent version of this policy.
Contact Us
Privacy Questions or Concerns?
If you have questions about this Privacy Policy or our privacy practices, we're here to help.
Email Us
info@shesharp.org.nzWebsite
www.shesharp.org.nzResponse Time: We aim to respond to all privacy inquiries within 5 business days.