Privacy Policy

Your Privacy Matters

At She Sharp, we're committed to handling your personal information with care and transparency, in line with the New Zealand Privacy Act 2020.

This policy outlines how we collect, use, store, and protect the personal information you share with us when you engage with our events, volunteer activities, or other initiatives.

What We Collect

We collect personal information when you engage with us — whether you're attending an event, speaking, or volunteering. This may include:

Event Attendees

Information collected during ticket purchase and event registration:

• Name
• Email address
• Company
• Dietary requirements

Speakers

Information used to promote your involvement and manage event logistics:

• Name
• Company
• Job title
• Photo

Volunteers/Ambassadors

Information to help us match you with suitable opportunities:

• Your CV
• Name
• Address
• Mobile number
• Work history

Why We Collect Your Information

We collect your personal information in order to:

1. Event Management — Organise and manage events effectively
2. Communication — Communicate important event details with attendees, speakers, and volunteers
3. Promotion — Promote speaker involvement on our website, social media, and other materials
4. Volunteer Matching — Match volunteers to relevant activities based on experience and skills
5. Service Improvement — Improve our event planning and engagement strategies
6. Future Engagement — Keep you informed about future events, initiatives, and opportunities related to She Sharp

Who We Share Your Information With

In general, your information is only shared internally with our organising team. However, in some cases, we may share relevant details with:

• Event Partners & Sponsors — For example, for dietary planning or speaker coordination
• Third-Party Platforms — Used for ticketing, email communications, or event registrations (such as Humanitix, Google Forms, or Mailchimp)
• Website & Social Media — When promoting event speakers or highlighting community stories
• Regulatory Authorities — Or law enforcement agencies, if required by law

Important: We do not sell or share your personal information with unauthorised third parties.

Optional Information

Providing your information is entirely optional, but if you choose not to supply essential details (e.g. contact details, dietary needs), we may not be able to:

• Confirm your event registration
• Tailor your event experience (e.g. catering to dietary restrictions)
• Connect you with appropriate volunteer opportunities

How We Keep Your Information Safe

We take your privacy seriously. Access to your personal information is limited to authorised She Sharp team members who have signed confidentiality agreements or non-disclosure agreements (NDAs).

We retain your information only for as long as necessary to fulfil the purpose it was collected for, or to meet legal and operational requirements.

Accessing or Correcting Your Information

You have the right to access and correct any personal information we hold about you. To request a copy or update of your information, please contact us at info@shesharp.org.nz.

We may take steps to verify your identity before processing your request to ensure your privacy is protected.

Updates to This Policy

This privacy policy may be updated from time to time. Any changes will be published on our website. By continuing to engage with She Sharp, you agree to the most recent version of this policy.

Contact Us

If you have questions about this Privacy Policy or our privacy practices, please contact us:

• Email: info@shesharp.org.nz
• Website: www.shesharp.org.nz

We aim to respond to all privacy inquiries within 5 business days.